Many people feel that they just never have enough time in a day to get all the things they’d like to done. There are whole programs available to teach these individuals how to be more productive, use there time more wisely or focus on the important things. Here’s one idea I’ve adapted that I find works wonders for me. However, the best program is the program you will actually use.
Time blocking consists of scheduling chunks of time for the most important activities you have to do each day. The idea is to make sure that you have enough time to do the high priority items on your todo list each day. It is a very simple, step-by-step process.
- Create your ToDo list. Write down everything you feel you would like to or need to accomplish in a given time frame. We’ll work on one day.
- Evaluate your day and determine what are your personal peak production hours. Those hours in the day when you are at your best for getting certain things done. For example, I know that I write well in the mornings and evenings but not in the afternoon. Afternoons are ideal for meetings or physical activities for me.
- Get a calendar that has the day broken down into 30 minute or less chunks.
- Begin to schedule your high priority items in the personal peak production time slots.
- Allow for plenty of time to complete each task. I pad the times and then use the extra time that may be left over to catch up on my social media activities or making a quick call before the next time block begins.
- Once the important tasks are scheduled during those peak production hours, you can begin filling in the rest of the schedule with less important tasks to round out the day.
There are a few points you should remember when time blocking.
- Schedule personal time to relax and recharge.
- Schedule time to plan your next day..
- Be flexible. The schedule is not written in stone. Stick to it as best you can but don’t beat yourself up if you have to deviate.